Digitization Services

Transform your paper records into secure, searchable digital files with Image Advantage.

Image Advantage provides end-to-end document digitization services for organizations across Ontario. From document preparation and scanning through to indexing, quality control and digital delivery, we manage every step of the process.

Whether you are tackling a backlog of archived files or launching a day-forward scanning program, our team brings the experience and infrastructure to get the job done accurately and on time.

Professional Document Scanning Built for Scale

Image Advantage has spent decades helping organizations of all sizes convert paper-based records into organized, accessible digital archives. Our scanning facilities are equipped to handle high volumes across a wide range of document types, from standard letter-size files and multi-page reports to bound records, contracts and historical documents. Every project is approached with the same commitment to image quality, data accuracy and operational security.

Our digitization workflow begins long before the first page is scanned. We assess your documents, develop an indexing structure that fits your needs, and establish a quality control process that ensures every file meets your standards. Once complete, digital files are delivered in your preferred format and can be integrated directly into your existing document management system.

What our clients are saying...

I would like to thank you for the excellent response to my request for a By-law that you had at your offices for scanning. It was a grand total of 36 minutes and the By-law was emailed to me, I was surely impressed. The quality of your work is impeccable. I just finished down loading your most recent work you did for us and again very impressive.

Fortunately, for the hospitals and our patient population we were able to secure the services of Image Advantage. In the very short time span of 6 weeks’ they were able to clear our backlog. The staff that Image Advantage employs is professional, courteous and eager to do an excellent job. The flexibility that the company demonstrated to meet the needs of my staff for scheduling and equipment availability was beyond what you would expect. I would not hesitate to recommend this company to my colleagues in healthcare as their attention to detail and confidentiality was exceptional.

Image Advantage scanned hundreds of international agreements for archiving that required delicate handling. The Image Advantage team organized these agreements in an easily searchable format with click-and-retrieve, simple file transfer and a professional look. The final database was used by many national and international officials in their duty. They were most impressed with this product and found it to be user-friendly and certainly more convenient than having to carry loads of papers. There is no doubt that this product has increased the efficiency of our operations.

The Toronto Star digitized its archival photo collection taken over the last 120 years. We discussed the requirements and they took the time to fully understand our complicated file structure and how we wanted the images preserved. They deliberately and thoughtfully investigated my requirements to ensure they could provide the service in a timely manner at a competitive price. They were fabulous to work with. The quality of their service is extremely high. I would not hesitate to recommend Chad and the Image Advantage team.

We were referred to Image Advantage by a former publisher for the Canadian military. ‘They always overdeliver’, he said. And Image Advantage made good on that statement. We at AIME have been extremely pleased with their professionalism, attention to detail, customer care, and, most of all, the exceptional value for the work they perform.

We have been working with Octacom and its Odiss Document Management Software for over 5 years. The solution developed by Octacom for Air Canada Cargo was exactly what we needed.

When records are digitally archived, I can quickly retrieve and print which makes the release of information function so much faster and easier.

What You Can Expect from Our Digitization Service

Image Advantage delivers a structured, secure digitization experience from start to finish.

Digitization Solutions We Provide

Backfile Conversion

Convert legacy paper archives into fully indexed digital records.

Day-Forward Scanning

Capture incoming documents digitally as part of your ongoing workflow.

Mixed Document Handling

Process varied document types and sizes within a single project.

Custom Indexing

Structure metadata to match your organization’s retrieval needs.

Secure File Delivery

Receive completed digital files via encrypted transfer or on media.

System Integration Support

Import digitized records directly into your document management platform.

Start Your Digitization Project Today

Reducing your dependence on paper records is one of the most impactful steps an organization can take toward greater efficiency and security. Digitization eliminates the delays and risks associated with physical filing systems, giving your team faster access to the information they need and reducing the overhead that comes with managing paper.

Image Advantage is a trusted digitization partner for organizations across Ontario. As a division of Octacom, we bring the resources, expertise and security standards of a leading process automation firm to every scanning project. Contact us to discuss your requirements and get a quote.