Confidential and Sensitive Document Scanning

Digitize your most sensitive records with the security controls and verified compliance your organization requires.

Image Advantage operates under rigorous security controls developed and verified through our SOC 2 Type II audit program, providing clients with documented assurance of how sensitive information is managed at every stage. We serve legal, healthcare, financial, and government organizations across Ontario.

Verified Security for Your Most Sensitive Records

Image Advantage has established the controls, certifications and operational discipline to handle confidential records at any scale. As an organization operating under SOC 2 Type II audit standards and aligned with the HITRUST Security Framework, we provide clients with verifiable evidence of how their most sensitive documents are handled, stored and protected throughout the digitization process.

From signed non-disclosure agreements and restricted facility access to documented chain-of-custody and encrypted digital delivery, every element of our confidential scanning process is designed to protect information and satisfy compliance requirements. We work with legal, healthcare, financial and government organizations that cannot afford to compromise on security.

What our clients are saying...

I would like to thank you for the excellent response to my request for a By-law that you had at your offices for scanning. It was a grand total of 36 minutes and the By-law was emailed to me, I was surely impressed. The quality of your work is impeccable. I just finished down loading your most recent work you did for us and again very impressive.

Fortunately, for the hospitals and our patient population we were able to secure the services of Image Advantage. In the very short time span of 6 weeks’ they were able to clear our backlog. The staff that Image Advantage employs is professional, courteous and eager to do an excellent job. The flexibility that the company demonstrated to meet the needs of my staff for scheduling and equipment availability was beyond what you would expect. I would not hesitate to recommend this company to my colleagues in healthcare as their attention to detail and confidentiality was exceptional.

Image Advantage scanned hundreds of international agreements for archiving that required delicate handling. The Image Advantage team organized these agreements in an easily searchable format with click-and-retrieve, simple file transfer and a professional look. The final database was used by many national and international officials in their duty. They were most impressed with this product and found it to be user-friendly and certainly more convenient than having to carry loads of papers. There is no doubt that this product has increased the efficiency of our operations.

The Toronto Star digitized its archival photo collection taken over the last 120 years. We discussed the requirements and they took the time to fully understand our complicated file structure and how we wanted the images preserved. They deliberately and thoughtfully investigated my requirements to ensure they could provide the service in a timely manner at a competitive price. They were fabulous to work with. The quality of their service is extremely high. I would not hesitate to recommend Chad and the Image Advantage team.

We were referred to Image Advantage by a former publisher for the Canadian military. ‘They always overdeliver’, he said. And Image Advantage made good on that statement. We at AIME have been extremely pleased with their professionalism, attention to detail, customer care, and, most of all, the exceptional value for the work they perform.

We have been working with Octacom and its Odiss Document Management Software for over 5 years. The solution developed by Octacom for Air Canada Cargo was exactly what we needed.

When records are digitally archived, I can quickly retrieve and print which makes the release of information function so much faster and easier.

Security Measures Built Into Every Project

Image Advantage provides a multilayer security environment for confidential document digitization.

Types of Confidential Documents We Digitize

Personnel Records

Digitize HR files with the privacy controls employment records require.

Legal Documents

Convert contracts, litigation files and legal correspondence securely.

Financial Records

Scan tax returns, audits and financial statements with full confidentiality.

Medical Records

Handle patient files and health information in compliance with privacy requirements.

Government Files

Process regulated records for municipal and provincial organizations.

Corporate Agreements

Digitize sensitive agreements and business records with documented security.

Security You Can Verify, Not Just Trust

Choosing a scanning vendor for confidential records means trusting them with information that could create significant risk if mishandled. Image Advantage does not ask clients to take that trust on faith. Our SOC 2 Type II audit provides independent verification of the controls we have in place, giving clients documented confidence in how their records are managed.

Contact Image Advantage to discuss your confidential scanning requirements, review our security credentials and request a project proposal.