Document Management Software

Give your organization secure, searchable access to digital records.

Once your documents are digitized, the right software makes all the difference in how your organization accesses and acts on that information. Image Advantage partners with leading document management platforms including Odiss, powered by Octacom, and FileHold to give organizations the right solution for their size, structure and operational needs.

Whether you need a cloud-based platform with advanced workflow automation or a robust on-premise document archive, we help you select, implement and populate the system that fits your environment – and we can integrate with other document management platforms you may already have in place.

Document Management Solutions We Recommend and Implement

Odiss is Octacom’s proprietary cloud-based document management platform, purpose-built for organizations that need secure, scalable access to high volumes of digital records. It combines AI-driven capture, automated workflows and precise user-level access controls – providing everything needed to manage documents from the point of scanning through to long-term retention and compliance. For organizations looking for a fully integrated experience that connects directly to their Image Advantage scanning project, Odiss is a natural fit.

FileHold is a proven document management and archiving solution well-suited for organizations that prefer an on-premise deployment or need a structured, scalable document library with strong search and version control capabilities. Image Advantage also works with organizations that have existing document management platforms in place, providing integration support to ensure that digitized records flow directly into the systems your teams already use. We serve organizations of all sizes across Ontario.

Key Features to Our Document Management Solutions

Our recommended platforms deliver the capabilities modern organizations need to manage records effectively.

What our clients are saying...

I would like to thank you for the excellent response to my request for a By-law that you had at your offices for scanning. It was a grand total of 36 minutes and the By-law was emailed to me, I was surely impressed. The quality of your work is impeccable. I just finished down loading your most recent work you did for us and again very impressive.

Fortunately, for the hospitals and our patient population we were able to secure the services of Image Advantage. In the very short time span of 6 weeks’ they were able to clear our backlog. The staff that Image Advantage employs is professional, courteous and eager to do an excellent job. The flexibility that the company demonstrated to meet the needs of my staff for scheduling and equipment availability was beyond what you would expect. I would not hesitate to recommend this company to my colleagues in healthcare as their attention to detail and confidentiality was exceptional.

Image Advantage scanned hundreds of international agreements for archiving that required delicate handling. The Image Advantage team organized these agreements in an easily searchable format with click-and-retrieve, simple file transfer and a professional look. The final database was used by many national and international officials in their duty. They were most impressed with this product and found it to be user-friendly and certainly more convenient than having to carry loads of papers. There is no doubt that this product has increased the efficiency of our operations.

The Toronto Star digitized its archival photo collection taken over the last 120 years. We discussed the requirements and they took the time to fully understand our complicated file structure and how we wanted the images preserved. They deliberately and thoughtfully investigated my requirements to ensure they could provide the service in a timely manner at a competitive price. They were fabulous to work with. The quality of their service is extremely high. I would not hesitate to recommend Chad and the Image Advantage team.

We were referred to Image Advantage by a former publisher for the Canadian military. ‘They always overdeliver’, he said. And Image Advantage made good on that statement. We at AIME have been extremely pleased with their professionalism, attention to detail, customer care, and, most of all, the exceptional value for the work they perform.

We have been working with Octacom and its Odiss Document Management Software for over 5 years. The solution developed by Octacom for Air Canada Cargo was exactly what we needed.

When records are digitally archived, I can quickly retrieve and print which makes the release of information function so much faster and easier.

What You Can Do with Document Management Software

Centralized Document Repository

Store all organizational records in one secure, searchable location – cloud or on-premise.

Instant Retrieval

Find any document in seconds using full-text search and indexed metadata.

Workflow Automation

Route documents through review, approval and processing steps automatically.

Controlled Access

Define who can view, edit and share documents at the user and group level.

System Integration

Connect document management to ERP, CRM and other platforms – or integrate with your existing document archive.

Audit and Compliance

Maintain a complete activity log for compliance and records governance.

From Paper to Platform in One Partnership

One of the most common challenges organizations face after digitizing their records is deciding where those records should live and how they should be managed going forward. Image Advantage takes that decision off your plate helping you evaluate the right platform for your needs, whether that’s Odiss, FileHold or an integration into a system you already have in place, such as Sharepoint or others.

We make the transition from scanning project to working document management environment as straightforward as possible. Contact us to discuss your records environment and explore which document management solution is the right fit for your organization.