Entry Processing for Sweepstakes and Rebate Programs

Process high-volume mail-in and digital entries accurately and at scale with a proven entry processing operation.

Sweepstakes and rebate programs generate high volumes of entries that need to be processed quickly, accurately and in compliance with program rules.

Image Advantage, backed by Octacom’s entry processing automation capabilities, provides end-to-end entry processing services – from mail receipt and scanning through to data capture, validation and structured output.

Whether your program runs for two weeks or six months, we scale to handle your volume without sacrificing data accuracy or processing speed. Image Advantage has provided entry processing services to brands and agencies across Canada.

End-to-End Entry Processing at Scale

Managing promotional entry programs requires a processing partner with the infrastructure to handle volume spikes, the accuracy to meet program integrity requirements and the operational discipline to deliver results on deadline. Image Advantage operates a dedicated entry processing workflow that handles the full lifecycle of mail-in and digital entries – from initial receipt and logging through scanning, data extraction, validation and final output delivery.

Our entry processing capabilities are built on Octacom’s intelligent document processing platform, which applies OCR, AI-driven data extraction and multi-layer validation to achieve high accuracy across large entry volumes. Data is captured from entry forms, proofs of purchase, entry codes and supporting documentation, validated against program rules and delivered as structured data ready for winner selection, audit and compliance review.

What our clients are saying...

I would like to thank you for the excellent response to my request for a By-law that you had at your offices for scanning. It was a grand total of 36 minutes and the By-law was emailed to me, I was surely impressed. The quality of your work is impeccable. I just finished down loading your most recent work you did for us and again very impressive.

Fortunately, for the hospitals and our patient population we were able to secure the services of Image Advantage. In the very short time span of 6 weeks’ they were able to clear our backlog. The staff that Image Advantage employs is professional, courteous and eager to do an excellent job. The flexibility that the company demonstrated to meet the needs of my staff for scheduling and equipment availability was beyond what you would expect. I would not hesitate to recommend this company to my colleagues in healthcare as their attention to detail and confidentiality was exceptional.

Image Advantage scanned hundreds of international agreements for archiving that required delicate handling. The Image Advantage team organized these agreements in an easily searchable format with click-and-retrieve, simple file transfer and a professional look. The final database was used by many national and international officials in their duty. They were most impressed with this product and found it to be user-friendly and certainly more convenient than having to carry loads of papers. There is no doubt that this product has increased the efficiency of our operations.

The Toronto Star digitized its archival photo collection taken over the last 120 years. We discussed the requirements and they took the time to fully understand our complicated file structure and how we wanted the images preserved. They deliberately and thoughtfully investigated my requirements to ensure they could provide the service in a timely manner at a competitive price. They were fabulous to work with. The quality of their service is extremely high. I would not hesitate to recommend Chad and the Image Advantage team.

We were referred to Image Advantage by a former publisher for the Canadian military. ‘They always overdeliver’, he said. And Image Advantage made good on that statement. We at AIME have been extremely pleased with their professionalism, attention to detail, customer care, and, most of all, the exceptional value for the work they perform.

We have been working with Octacom and its Odiss Document Management Software for over 5 years. The solution developed by Octacom for Air Canada Cargo was exactly what we needed.

When records are digitally archived, I can quickly retrieve and print which makes the release of information function so much faster and easier.

Our Entry Processing Capabilities

Image Advantage provides a complete, managed entry processing solution for promotional programs.

Program Types We Support

Mail-In Sweepstakes

Process high volumes of mailed entry forms accurately and on deadline.

Rebate Claims Processing

Capture and validate rebate submissions including proofs of purchase.

Contest Entry Validation

Verify entry eligibility against program rules and submission requirements.

Digital and Hybrid Programs

Process combinations of digital upload and physical mail entries under one workflow.

Instant Win Programs

Manage entry receipt and validation for time-sensitive promotional formats.

Loyalty and Points Programs

Capture and validate submissions for ongoing loyalty and points-based promotions.

The Processing Partner Behind Your Next Promotion

A successful promotional program depends as much on what happens in the mailroom as on the campaign that drives entries. Inaccurate processing, slow turnaround or data integrity failures can create real legal and reputational exposure for brands and their agency partners. Image Advantage brings the operational infrastructure and accuracy standards to ensure your program runs smoothly.

As a division of Octacom, we have the intelligent document processing capabilities and proven experience in entry processing to handle your program from start to finish. Contact us to discuss your upcoming promotion and request a processing proposal.